A leave letter is written to request time off. Whether for illness, a family emergency, or another personal reason it is important to present a proper business letter. The leave letter examples below will assist you in drafting a letter to suit your circumstances.
50 West Main Street
San Francisco, CA 99999
63457 Arch Street
San Francisco, CA 99999
Dear Mr. Smith,
Three weeks ago, my mother was diagnosed with terminal cancer. As I am her only daughter and my father has passed away, I am requesting leave from my position at ABC Graphics to take care of her.
I would like to formally request leave from January 23, 2015 through March 30, 2015. As I am currently wrapping up my duties on the Aristotle Project, I feel comfortable that the rest of my team will be able to see it through to completion. If the team has any questions, I will be available via phone and internet and will also have the option to do minimal work from my mother’s home.
I ask for your patience and understanding while I spend these next weeks tending to my mother’s care.
Thank you for your consideration of my request. I am anxious to receive word of your decision so that I may make arrangements as soon as possible.
Write a Professional Leave Letter in 5 Easy Steps
As shown in leave letter examples, this type of letter is a business correspondence. It should outline the specifics of your request with a professional approach. Here are a few tips to utilize, along with leave letter examples, to draft the prefect request.
1. Be Professional: When requesting leave, you are essentially asking for a favor from your employer. Make sure you acknowledge that the decision is theirs to make and do so in a professional manner. Check spelling and address the letter to the individual making the final decision.
2. Be Direct: There is no need to be flowery or use lots of words. Write exactly what you are requesting. Give specific dates of leave and return and leave a number where you may be contacted.
3. State Your Purpose: Tell your employer why you need to leave. Are you expecting a child or dealing with an emergency? Make sure you state the truth of your purpose so you don’t get caught in a lie.
4. Give Thanks: While there are several laws that may allow you to take leave, often the decision belongs to your employer. Thank them for considering your request. Being gracious can go a long way in getting your leave granted.
5. Ask For Follow Up: If you are requesting leave for a sudden illness or family emergency, you need an answer right away. Make sure this is clear in your letter. Ask for follow up right away from whomever is making the decision. Make sure you leave a working number or email where you can be reached.