A thank you letter is generally crafted similar to a basic business correspondence, however, do not neglect the importance of writing a strong letter. By expressing gratitude you are acknowledging someone who has acknowledged you and this should be done with proper structure and detail. It is always best to research thank you letter examples to compare content. Below we have provided an example and some additional tips to assist you in writing your thank you letter.
425 West Street
Northtown, CA 94252
573 East Street
Northtown, CA 94252
Dear Ms. Smith,
I wanted to take this opportunity to express my gratitude for nominating me as the Outstanding Employee of the Year.
The kindness and thoughtfulness of your words touched me deeply. I thoroughly enjoy the opportunity I have to work with Smith Enterprises. You have been a valuable, dedicated mentor and taught me how to be an honest, hardworking, successful professional.
The nomination for this award was a wonderful surprise. I know you are extremely busy and I appreciate the time you took out of your schedule to submit my nomination package. One day I hope to reciprocate your kindness and do a similar good turn for someone.
Please know that your thoughtfulness made a difference.
Write a Professional Thank you Letter in 5 Easy Steps
A thank you letter follows the same format as a business correspondence. Details are important in this type of letter because they show the recipient that you noticed the details in their gesture. When you read thank you letter examples you will find there are a multitude of reasons to write such a letter; appreciation for a gesture, a job recommendation or offer, a gift, or an invitation all warrant recognition. As you research thank you letter examples you will find that every letter begins with a proper greeting. Three to four body paragraphs comprise the main part of the letter and it should end with a sincere closing. Always check for proper format and correct spelling.
1. Don’t Delay: Send your thank you letter within one week of the occasion. Procrastinated gratitude appears more like an after thought or obligation rather than a sincere thank you from the heart.
2. Throw It Out There: The object of your letter is to express your gratitude. Don’t leave your purpose in question. Tell the recipient that you appreciate their particular gesture or gift and list the specifics of your situation.
3. Express Gratitude without Cheese: You want the subject of you letter to believe your sincerity. However, constantly using the words “thank you” sounds hollow. Give a specific reason or example of why the gesture or gift meant so much.
4. Be Honest: If you are only writing the letter because it is considered proper or obligatory, it will be obvious in your tone and the words you choose. Dig deep and find a real reason to be grateful. If you do, the recipient will be more likely to repeat their kind act or recommendation.
5. Wrap it Up: Read through your letter and make sure you have expressed your sentiment thoroughly. Check for proper punctuation, spelling and format. A poorly crafted letter shows carelessness. Show the recipient the same respect they’ve shown you.